DRAFT - Bid Files and Requests for Proposal - Accepted

Series #: TBD

Series Description:

Files of accepted bids and Requests for Proposal (RFPs), including specifications.  These include regular and sealed bids.  The official records are stored in PeopleSoft.

Series Cutoff: End of Contract/Accepted Bid

Retention Period: 10 Years

Disposition Action: Destroy

Approval Date: Pending

Notes and Citations:

Departments do not need to retain printed or electronic copies of Procurement records stored in PeopleSoft.  PeopleSoft provides sufficient documentation for audit purposes.  If you choose to retain electronic or paper copies, they are considered informational copies for reference value and should be retained no longer than 2 years and then destroyed.   

Reviewed 2023-04-13