Departmental Feeder File Transmitted to General Ledger

Series #: ACCT-003-02

Series Description:

Within the University of Missouri there are many entities that maintain separate databases to comply with management and business requirements. These databases may be a third-party vendor system or an in-house system using a file/database structure such as Access, Ellucian, E-builder, Dbase, etc.  Information stored in these databases is often the source of internal charges or movement of funds between university chartfields. The electronic transfer of data from one of these external computer systems to the PeopleSoft General Ledger (PS G/L) is called a feed. A feed may also result from information provided by a third party, such as a bank, where source information is stored outside the University. Feeds are also created within the department when a large number of entries are necessary and manual entry is prohibitive. These departmental feeds are the official copy of record. 

Series Cutoff: Date of Feed

Retention Period: Retain for two (2) Fiscal Years

Disposition Action: Securely Destroy or Delete

Approval Date: 2025-04-01

Reviewed 2025-03-27