Departmental Recharge Rate Support Records

Series #: ACCT-003-10

Series Description:

Certain departments such as Division of Information Technology (DoIT), Bookstore, Records Center, Campus Facilities, Physical Plant, etc., charge user departments for their services or goods at a rate intended to reflect total cost of operating these activities. Rates charged for these services take into account various operating expenditures such as labor, utilities, space, insurance, supplies, depreciation, service contracts, and administrative overhead. Rates are periodically adjusted as these operating costs change. Documentation supporting the rate charged must be retained to satisfy administrative, audit, and governmental requirements. 

Series Cutoff: Date of Billing

Retention Period: Retain for reference value not to exceed ten (10) Fiscal Years

Disposition Action: Securely Destroy or Delete

Approval Date: 2025-04-01

Reviewed 2025-03-27