IRRADIATED SAMPLES, BYPRODUCT MATERIAL TRANSFERS AND SERVICE REPORTS

Series #: MURR-001-10

Series Description:

• Applies to materials irradiated or held under the Reactor License, the following records are used to document irradiation and, if applicable, processing of samples. They may also include records of transfer of such material to another NRC licensee (FM-013). Such records may contain any or all of the following:
  • Description of service requested. Currently this may take the form of a MURR Online Ordering System (MOOS) printout.
  • Customer requests for irradiation
  • Sample certification or pre-encapsulation approval
  • Company data sheet (gray sheet)
  • Target Material Control Check Sheet (original)
  • Irradiation history (original)
  • Processing history
• If the sample was shipped to an external customer, additional information may include:
  • Opening instructions and shipment request (original)
  • Shipment packaging/release control check sheet (original)
  • Transportation documentation (shipping declaration and/or straight bill of lading) (one of several originals)
  • Release spectrum (one of several originals)
  • material transfer form (one of several originals)
  • sample shipment information sheet 
  • also required, verification of quality of packaging, including results of 10 CFR 71.85 determinations 
• Service Reports - Applies only to records outside the scopes of the MURR cGMP and GLP programs and records which do NOT contain documentation of radioactive material handling or transfer. May originate in any MURR department. May contain:
  • Preliminary service request,
  • Records indicating procedures used to perform service,
  • Service summary, indicating name of requester, departmental affiliation, nature of service performed,
  • Reports on laboratory finding if analysis services were requested,
  • Forms itemizing charges to be made for service, if any.

Series Cutoff: Following Transfer or Disposal

Retention Period: 10 Years

Disposition Action: Securely Destroy or Delete

Approval Date: Pending

Notes and Citations:

• 10 CFR 71.91 (3 years following shipment)
• 49 CFR 172.201 (2 years) – Shipments
• 10 CFR 71.91 (3 years after life of packaging) – Shipment and Packaging Surveys
• MURR TS 6.7 (5 years) – Irradiated Samples
• Service Reports - Business and Operational Need (7 Years) 
• With the exception of Processing History, these items are typically contained in MURR ID folders for their respective irradiation types. Processing History is typically stored separately as a packet including batch processing documentation, quality control and quality assurance data as applicable, and related radiation protection documents.

Reviewed 2025-04-30