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Rules & Policies
Records Management Authorizations
Records Management Authorizations
Administrative Records All Departments Authorization No. 00-013
Admissions Office Authorization No. 77-129
Alumni Records Authorization No. 77-133
Animal Care Quality Assurance Authorization No. 77-135
Athletic Departments Authorization No. 77-119
Auditing Authorization No. 41-108
Business Services (System & Campus Offices) Authorization No. 77-125
Campus Mail Services Authorization No. 77-120
Cashiers Office Authorization No. 77-112
Center For Distance And Independent Study Authorization No. 37-411
College Of Optometry Authorization No. 40-417
Continuing Education, Outreach & Extension All Campuses Authorization No. 00-019
Custodian Of Records Authorization No. 41-114
Death Charts Authorization No. 99-00
Energy Management - Campus Facilities Authorization No. 77-134
Environmental Health And Safety Authorization No. 77-126
Faculty Records
Faculty Records All Academic Departments Authorization No. 00-014
Financial Records All Departments - All Campuses
General Information/Helpful Tips
Graduate School Authorization No. 77-111
Grant Records All Departments Authorization No. 00-021
Individual Department Records
Information Offices Authorization No. 77-107
Institutional Research (System & Campus Offices) Authorization No. 77-121
Introduction
MU Adult Day Connection Authorization No. 37-420
Parking Services Authorization No. 77-130
Payroll Departments Authorization No. 77-106
Payroll Office Authorization No. 41-106
Photojournalism Authorization No. 37-419
Planning Design And Construction - Campus Facilities Authorization No. 77-132
Procurement Authorization No. 41-112
Publications Offices Authorization No. 77-109
Records Retention Authorizations
Records Retention Guide
Registrar's Office Authorization No. 77-127
Research Records All Departments Authorization No. 00-018
Residential Life Authorization No. 77-113
School Of Dentistry – Dean's Office Authorization No. 39-400C
School Of Dentistry - Administration Authorization No. 39-400F
School Of Dentistry - Admissions & Student Records Authorization No. 39-400G
School Of Dentistry - Business Office Authorization No. 39-400D
School Of Dentistry - Dental Hygiene Authorization No. 39-400B
Show-Me State Games/Mo Senior Games Authorization No. 37-402
Student Financial Aid Authorization No. 77-108
Student Loan/Collection Offices Authorization No. 77-110
Student Publications Authorization No. 77-116
Student Records All Academic Departments Authorization No. 00-012
University Bookstore Authorization No. 77-122
Veterinary Medical Diagnostic Lab Authorization No. 37-418
Veterinary Medicine & Surgery/Teaching Hospital Authorization No. 37-417
Accounting/Financial Records
Chartfield Records for Financial Software
Department and Division Budget Records
Departmental Cash Register Tapes and Envelopes
Departmental Copy: Accounts Payable and Receivable Records
Departmental Copy: Accounts Receivable Invoice Supporting Records for Non-ARBI Invoices
Departmental Feeder File Transmitted to General Ledger
Departmental Payroll and Time Sheet Records
Departmental Procurement Card Records
Departmental Recharge Rate Support Records
Official Copy: Accounts Payable, Receivable and Fiscal Records - AP and ARBI Systems Including PeopleSoft Records
Official Copy: General Ledger Balance by Account Summaries
State Sales Tax Remission File - System Accounting Office
Archival Review
Accreditation Records
Alumni and Alumni Association Records
Annual Budget Publications/Books, Published Financial Statements and State Appropriations
Audio-Visual Material, Photographs, Slides, and Scrapbooks
Awards and Honors
Committees, Boards, Faculty and Staff Meeting Minutes and Agendas (Official Copy)
Course Materials, Curriculum and Syllabi
Faculty Service, Activity, Promotion and Tenure Files
FCC Licensure
Final Research Reports and Summaries Including Funded Grant History, Proposals and Reports
Fiscal Reports and Data
Foundation Records
General Records: Correspondence, Memoranda and Subject Files
Historical Records and Memorabilia
Institutional, Program, Departmental and Unit Histories with Organizational Charts
Jeanne Clery Act Releases and Report Files
Legal Files - Office of General Counsel
Non-Archival Correspondence: All Employees
Official Reports Including Annual and Audit Reports
Policies, Procedures, Directives and Rules
Publications and Printed Material
Real Estate Contracts, Easements and Leases
Speeches, Presentations, Publicity and Press Releases
Strategic Plan Records
Traffic Stop and Racial Profiling Reports
Union Records
University Statistical Data
General Retention Schedule
Cash Management Files and Third-Party Agreements
Debt Financing Documents
Hotline Calls
Tickets to University Functions
University Association & Organization Records, Constitutions & By-Laws
Youth Program Registration Material
Hospitals and Clinics
Analytic System Records, Test Procedures - Anatomical Pathology
Analytic System Records, Test Procedures - Clinical Pathology General Laboratory
Anatomical Gifts (Body Donations)
Clinical Pathology Peripheral Blood Smears/Body Fluid Smears and Permanently Stained Microbiology Slides
Cost Reports for Medicare, Medicaid and Tricare
Daily Processes, Reports, Logs and Archival Data for Anatomical and Clinical Pathology
Dermatology Blocks
Dermatopathology Glass Specimen Slides
Equipment Maintenance and Repair Records for Anatomical and Clinical Pathology
Fluids and Tissues - General Laboratory - Peripheral Blood/CSF/Body Fluids (Except Urine)
Fluids and Tissues - General Laboratory - Urine
Fluids and Tissues - Microbiology (Blood Cultures)
Fluids and Tissues - Molecular Pathology (DNA Samples)
Fluids and Tissues - Surgical Pathology Foreign Bodies
Fluids and Tissues - Surgical Pathology Wet Tissues
Forensic Autopsy Fluids and Tissues - Wet Stock Tissue, Body Fluids, and Tissues for Toxicology
Forensic Autopsy Paraffin Blocks, Glass Specimen Slides, DNA Samples
Forensic Autopsy Specimen Receipt Logs and Autopsy Reports
Glass Specimen Slides and Paraffin Blocks
HIPAA Compliance Documentation
Hospital Census Data
Images, Photographs, Plots and Histograms - FISH
Images, Photographs, Plots and Histograms - Flow Cytometry
Images, Photographs, Plots or Histograms - Gross Photographs/Negatives
Non-Forensic Autopsy Fluids and Tissues- Wet Tissue
Non-Forensic Samples for DNA Analysis
Patient Billing and Payment Records
Patient Treatment Records (Electronic Only)
Patient Treatment Records (Paper and Microform Only)
Prescriptions, Refills and Controlled Drug Records
Quality Assurance/Control Records
Registrations and Requisitions Anatomical and Clinical Pathology
Specimen Receipt Log Sheets for Anatomic Pathology and General Laboratory
Speech and Hearing Clinic Files
Transfusion Services - Blood Supplier Invoices and Transfer Sheets
Transfusion Services - Equipment Maintenance, Archival Data, Repair and Validation
Transfusion Services - General Transfusion Records
Transfusion Services - Requisitions, Registrations, and Quality Assurance
Transfusion Services - Serum/Heparinized or EDTA Plasma and Red Cells
Transfusion Services - Special Transfusion Requirements
X-Rays/Films
Human Resources Records
Administrative Application and Recruitment Records
Employee Benefit Payment Information
Faculty and Employee Grievance Files
Official Copy: Payroll Records
Official Personnel File - Other than Service or Benefit Related
Official Personnel File - Service Related Records
Rejected Applicant Information
Salary and Employment Verifications
Salary Increase and Justifications
Police Department
Audio/Video Recordings
Civil Forfeiture Records
Confidential Fund and Informant Files
Criminal History Files and Dissemination Logs
Early Warning Activation and Recommendations
Equipment Maintenance Records
Firearm Storage
Intelligence Files
Internal Affairs Investigation Files
Lost and Found
Missing Person Files - Closed Cases
Missing Person Files - Open Cases
Offense Report Investigations
Preliminary Reports
Pursuit and Use of Force - Injury Occurred
Pursuit and Use of Force - No Injury
Security Officer Logs
Shift Assignments and Weight Room Logs
Stolen Article, Vehicle and Property Files
Stolen Gun Files
Uniform Citation and Parking Ticket Logs
Vehicle Tow Reports
Warrant File Entries
Wetterling Act Notifications
Research Reactor (MURR)
CURRENT GOOD MANUFACTURING PRACTICE (cGMP) PRODUCTION, PACKING AND LABELING DOCUMENTS FOR APIS AND FINISH DRUG PRODUCTS, GOOD LABORATORY PRACTICE (GLP/ISO/IEC 17025) PRODUCTION AND QUALITY DOCUMENTS
Engineering Drawings, Facility Design Prints, Construction Documents And Primary Licensing Documents
Environmental And Effluent Measurements
Experiment Authorizations
Information Used In Preparing Nrc Form 4, Radiological Audits, Access Authorization Information, Records Of Special Nuclear Material And Spent Nuclear Fuel In Transit
Irradiated Samples, Byproduct Material Transfers And Service Reports
Marketing And Branding
Materials License Radioactive Material
Operator Logs, Strip Charts, Non-Health Physics Work Control Packages, Technical Specification Required Audits, Health Physics (Hp) Surveys And Calibrations (Non-Dose Related)
Procedures, Policies, Directives, Strategic Plans, Cap Entries, Development Work And License Committee Minutes
Regulatory Correspondence, Critical Client Correspondence, Customer Agreements
Research & Technical Project Files, Compliance Audits And Quality Records
Special Nuclear Material Transfers, Waste Disposal, Training, Operator Licensing
Risk and Insurance
Actuarial and Fiscal Operations Reports
Auto, Athletic Accident, General Liability and Workers Compensation Claims
Bank Statements and Reconciliations
Benchmarking Reports
Certificates of Insurance Issued
Claims and Proceedings - Educator's Legal Liability, Cybersecurity/Data Breach, Medical Malpractice and Administrative Proceedings
File Handler Documentation
General Insurance Files
Incident Reports - No Claim Files; Dental Malpractice, Auto Liability, General Liability and Athletic Accidents
Incident Reports - No Claim Files; Theft and Damage Reports
Insurance Policies - Commercial Liability Coverage (TYPE A)
Insurance Policies - Individual or Event Based Coverage (Type B)
Medical Malpractice Claims History Letters
Medical Malpractice (MMP) National Practitioners' Data Bank and Medical Malpractice State Quarterly Reports
Property Claims
Vehicle Inventory for Insurance Coverage
Workers Compensation Taxes, Annual Reports, Experience Modification, Miscellaneous
