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340.030 Sick Leave

Bd. Min. 7-16-58, p. 13,307; Bd. Min. 6-28-68, amended 9-17-76, amended 9-7-79; Bd. Min. 7-30-82, effective 9-1-82; Bd. Min. 7-15-86; Bd. Min. 3-11-94; Amended Bd. Min. 9-26-97; Amended Bd. Min. 7-17-98; Amended Bd. Min. 7-19-02; Amended Bd. Min. 7-23-04; Amended Bd. Min. 10-23-09; Amended Bd. Min. 9-13-13; Amended Bd. Min. 6-21-18; Amended 9-7-22.

  1. Sick Leave--The university provides paid sick leave to eligible employees to encourage time off to care for one’s own health, and the health of immediate family members.  The following sick leave applies to Regular Administrative, Service and Support employees and certain non-regular academic employees as approved by the Chancellor and President.
  2. Accruals
    1. Sick leave is accrued from the first day of eligible employment.
    2. Eligible employees accrue sick leave at the rate of 12 working days per year accrued over each pay period.
    3. Credit for sick leave accumulates during vacations, sick leave, excused absence with pay and any leave of absence without pay granted for an on-the-job injury compensable under Workers' Compensation. Credit does not accumulate when an employee is receiving shared leave. Sick leave accruals will be available to the employee only after returning to work in regular status.  
  3. Using Sick Leave
    1. Sick leave is available for use once it is accrued, subject to appropriate supervisory approval.
    2. Eligible employees may use accrued sick leave to cover absences related to:
      1. the employee’s own illness, injury, pregnancy, or preventative care; or
      2. an immediate family member’s illness, injury, pregnancy, or preventative care.
    3. Eligible employees also may use accrued sick leave subject to limits stated below to cover absences related to:
      1. the placement of an adoptive or foster child in the employee’s home or care of that child within twelve (12) months after placement; or
      2. the care of an employee’s child within twelve (12) months after birth.
      3. When used in these instances, the amount of accrued sick leave plus all other forms of paid leave (e.g., vacation, personal) used by an employee may not exceed 480 hours for each instance of placement and associated care of child or care of child after birth.  This 480 hour limit will apply on a basis of 100% full-time equivalence and will be reduced on a pro-rata basis for an employee working on a basis of 75 percent – 99 percent full-time equivalence.  In instances where both parents are eligible employees, each will have a 480 hour limit.
  4. Separation of Employment--Upon separation of employment, employees will not receive payment for any unused accumulated sick leave.  
  5. Retirement--Employees will receive additional creditable service in calculating retirement benefits for all unused accumulated sick leave, subject to the terms of the applicable retirement plan.  Sick leave credit is allowed only upon retirement, and does not apply to deferred vested benefits.
  6. Sunset--The provisions of this rule will be suspended as of the effective date of Collected Rule and Regulation 340.025 (PTO). 

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