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Chapter 340: Employee Absences

340.050 Vacation

Bd. Min. 7-16-58, p. 13,307, as amended 6-28-68, p. 33,907; Amended 9-7-79; Amended 7-30-82, effective 9-1-82; Bd. Min. 7-15-86; Amended 9-26-97; Amended Bd. Min. 7-17-98; Amended Bd. Min. 7-19-02; Amended Bd. Min. 9-13-13.

  1. Eligible Employees -- Regular Administrative, Service and Support employees and certain non-regular academic employees as approved by the Chancellor and President who have satisfied appropriate probationary periods shall be entitled to paid vacation time accrued from the date of employment as follows:
    1. Ineligible Employees -- Employees with primary titles that are administrative, service and support who are exempt from classification because their positions are primarily directing instructional or research activities are not subject to this policy.
  2. For Office, Technical, Maintenance, Service and other employees in similar job classifications designated as non-exempt from overtime pay by the President of the University.
    1. Rates of Accrual -- Office, Technical, Maintenance and Service staff accrue vacation time over each pay period at the following rate:
      • 0-5 years inclusive: 12 days
      • Over 5 years: 17 days
      • Over 15 years: 22 days
  3. Administrative and Professional Staff accrue vacation time over each pay period at the following rate:
    • 0-5 years inclusive: 17 days
    • Over 5 years: 22 days
    1. Credit for vacation accumulates during vacations, sick leave, excused absence with pay and any leave of absence without pay granted for an on-the-job injury compensable under Workers' Compensation. Vacation accruals will be available to the employee only after returning to work in regular status
    2. Conditions Governing Vacation Accruals
      1. Paid vacation time must be earned before it is taken.
      2. Extra pay shall not be made in lieu of vacation leave.
      3. Employees working on a basis of 75 percent - 99 percent full-time equivalence or more will accrue vacation time on a pro-rata basis.
    3. Maximum Accruals -- An employee shall be permitted to accumulate two times the allowed vacation earned each year.

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