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Glossary of Terms


Index of Acronyms

  • AAU Association of American Universities
  • AAUDE Association of American Universities Data Exchange
  • CBHE Missouri Coordinating Board for Higher Education
  • CIP Classification of Instructional Programs
  • DHE MO Department of Higher Education
  • FTE Full-Time Equivalent
  • HEPI Higher Education Price Index
  • IPEDS Integrated Postsecondary Education Data System
  • NCES National Center for Education Statistics
  • NSF National Science Foundation
  • UIDS University Integrated Data System


Glossary of Terms

Academic Year The institutionally defined consecutive period of time used as a reference for record-keeping. At the University of Missouri, the academic year consists of consecutive Summer, Fall, and Winter semesters. For example, Summer 2005, Fall 2005, and Winter 2006 terms constitute Academic Year 2005-06.

Adjunct Faculty A faculty position where one has an occasional or temporary affiliation with an institution or another faculty member in performing a duty or service in an auxiliary capacity.

Appropriation Revenues received by the institution that were made available through acts of a legislative body.

Baccalaureate or Bachelor's Degree An award that normally requires at least 4 but not more than 5 years of full-time equivalent college-level work.

Census Date The designated day in an academic term, after most drops/adds have been completed, when the institution takes official enrollment counts. The census data is defined as the end of the fourth week of classes in a semester.

CIP (Classification of Instructional Programs) An NCES publication that provides a numerical classification and standard terminology for secondary and postsecondary instructional programs.

CIP Code A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.

Clerical/Secretarial Staff Persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature.

Degree-Seeking Student Students enrolled in courses for credit who are recognized by the institution as seeking a degree or formal award.

Doctoral Degree The highest award a student can earn for graduate study. An earned academic degree carrying the title of doctor, not to include first professional degrees such as M.D. or D.D.S.

Drop Out A student who left the institution and did not return.

Endowment Funds Funds received from a donor with the restriction that the principal is not expendable.

Executive, Administrative, and Managerial Employee Persons whose assignments require primary responsibility for management of the institution, or a customarily recognized department or subdivision thereof. Assignments require the performance of work directly related to management policies or general business operations of the institution, department, or subdivision.


  • Instruction/Research/Public Service--All staff whose primary function is to teach, conduct research, and/or provide public service, and who hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer, or the equivalent of any of these academic ranks. (IPEDS S definition)
  • Instructional Faculty--Instruction/Research staff whose major regular assignment is instruction and is paid from at least 50% instructional funds. (IPEDS SA definition)

First Professional Degree An award in one of the following fields:

  • Chiropractic (D.C. or D.C.M.)
  • Dentistry (D.D.S. or D.M.D.)
  • Law (L.L.B., J.D.)
  • Medicine (M.D.)
  • Optometry (O.D.)
  • Osteopathic Medicine (D.O)
  • Pharmacy (Pharm.D.)
  • Podiatry (D.P.M., D.P., Pod.D.)
  • Theology (M.Div., M.H.L., B.D., or Ordination)
  • Veterinary Medicine (D.V.M)

First-Time Freshman An entering freshman who has never attended any college. Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with advanced standing (college credits earned before graduation from high school).

Fiscal Year The institutionally defined consecutive twelve-month period for which information on financial and other types of transactions is available. The University of Missouri fiscal year runs from July 1 to the following June 30.

Full-Time Equivalent (FTE)

  • Employee--A numerical designator for an appointment based on 100% for full time. An FTE for a full-time employee is 1.00.
  • Student--A constructed count calculated by dividing the total number of credit hours generated at a given student level by the applicable normal student load.
    • Undergraduate FTE = Total Semester SCH/15
    • Graduate FTE = Total Semester SCH/12

Full-Time Student

  • Undergraduate -- A student enrolled for 12 or more semester credit hours.
  • Graduate -- A student enrolled for 9 or more semester credit hours.

Grants & Contracts Revenues from governmental agencies that are for specific research projects or other types of programs.

Initial Cohort Adjusted The initial cohort minus the number of students that left the institution for any of the following reasons: deceased or totally and permamently disabled; to serve in the armed forces; to serve with a foreign aid service of the Federal Government, such as the Peace Corps; or to serve on official church missions.

Master's Degree An award that requires the successful completion of a program of study of at least the full-time equivalent of 1 but not more than 2 academic years of work beyond the bachelor's degree.

New Hires Persons who were hired for full-time permanent employment for the first time, or after a break in service, between July 1 and September 30 of the survey year. These are not to include persons who have returned from a sabbatical leave.

Professional Staff Persons employed for the primary purpose of performing academic support, student service, and institutional support activities, whose assignments would require either college graduation or comparable experience.

Post-Baccalaureate Certificate An award that requires completion of an organized program of study requiring 18 credit hours beyond the bachelor's; designed for persons who have completed a baccalaureate degree, but do not meet the requirements of academic degrees carrying the title of master.

Post-Master's Certificate An award that requires completion of an organized program of study of 24 credit hours beyond the master's degree, but does not meet the requirements of academic degrees at the doctor's level.

Ranked Faculty Faculty members holding the title of Professor, Associate Professor, or Assistant Professor.

Regular Faculty Faculty who are tenured or are on tenure track.

Service/Maintenance Staff Persons whose assignments require limited degrees of previously acquired skills and knowledge and in which workers perform duties which result in or contribute to the comfort, convenience, and hygiene of personnel and the student body or which contribute to the upkeep and care of buildings, facilities, or grounds of the institution.

Skilled Crafts Staff Persons whose assignments typically require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, acquired through on-the-job training and experience or through apprenticeship.

Stop Out A student who leaves the institution with or without notice for a period of at least one regular term. The student may or may not re-enroll at a later time.

Technical/Paraprofessional Staff Persons whose assignments require specialized knowledge or skills which may be acquired through experience or academic work.

Tenure The institutional designation that serves to identify the status of the employee with respect to the permanence of his appointed position.

Tenure Track Positions that lead to consideration for tenure.

Transfer Student A student who is entering the institution for the first time but is known to have previously attended a postsecondary institution at the same level.

UIDS (University Integrated Data System) A warehouse of University data designed to support planning, decision-making, and institutional research. 


Key to Compliance Reports

DHE 02 CBHE Fall Enrollment Supplement to IPEDS EF Fall Enrollment form; shows enrollment by student level, load, and legal residence; also separates on- and off-campus enrollments

DHE 06 CBHE Ability Descriptors of First-Time Entering Degree-Seeking Freshmen; shows distribution of high school rank, ACT, and SAT for first-time degree-seeking freshmen.

DHE 07-1 CBHE Geographical Origin of Undergraduate Students; shows geographical origin (Missouri by county, Out-of-State by state, U.S. Territories, and Foreign Countries) for first-time degree-seeking freshmen, all other undergraduates, and total undergraduates.

DHE 07-2 CBHE Institutional Origin of Undergraduate Transfer Students and Graduate Students; shows institutional origin of undergraduate transfer students and first-time graduate students by Missouri institution if transferring from within Missouri or by state if transferring from an out-of-state institution.

DHE 11 CBHE Headcount of Employees Eligible for Tenure by Age Category; shows distribution of faculty by age and tenure status.

DHE 14 CBHE Student Financial Aid Awarded; identifies sources and amounts of financial aid by student level and type of aid; divided into four sections: federal sources, institutional sources, state of Missouri sources, and all other sources.

DHE 15 CBHE Student Credit Hours by Student Level and CIP; shows credit hours produced by academic area and student level; divided into on-campus and off-campus credit hours.

IPEDS C Completions Survey; reports data on the number of recognized completions in postsecondary education programs by the type of program, level of award, and degree conferred.

IPEDS EAP Employees by Assigned Position; categorizes faculty, non-faculty personnel, and graduate assistants by primary function.

IPEDS EF Fall Enrollment Survey; reports enrollment data by race/ethnicity, age of student, and residency.

IPEDS Finance Survey; collects basic data to describe the financial condition of postsecondary education institutions.

IPEDS GRS Graduation Rate Survey; collects data on completion or graduation rates and transfer rates of full-time, first-time degree-seeking undergraduates.

IPEDS HR Human Resources Survey; recently designed survey that merges the attributes of the IPEDS EF, S, and SA. This survey categorizes faculty and staff by primary function, type of work, full-time/part-time status, gender, and race. Data on the salaries, tenure, and fringe benefits of full-time instructional faculty by contract length and academic rank is also reported.

IPEDS IC Institutional Characteristics Survey; reports basic data that identify and describe the universe of postsecondary education institutions.

IPEDS L Academic Libraries Survey; reports on the status of collections, transactions, staff, service per typical week, and library operating expenditures in postsecondary institutions.

IPEDS S Fall Staff Survey; reports data to obtain a comprehensive picture of staff in institutions of postsecondary education, by their full-time or part-time status and by the type of work they do.

IPEDS SA Salaries, Tenure, and Fringe Benefits of Full-Time Instructional Faculty Survey; reports data on the salaries, tenure, and fringe benefits of full-time instructional faculty by contract length, sex, and academic rank.

AAU Membership: Public and Private (linked to AAU website)

APLU Members (linked to APLU website)

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Reviewed 2016-04-20