ITEM NO.
11. Awards, Honors, Fellowships, Scholarship Files
These records which are retained in numerous departments throughout the University, document the granting of special awards, honors, fellowships and scholarships, which are given to University of Missouri students, faculty, and staff selected for outstanding work in academic, professional, or administrative areas.
Included in these records may be general correspondence concerning the awards, lists of candidates submitted, copies of official announcements, names of recipients and biographical information about them, guidelines and rules concerning the selection, purpose of awards, copies of vouchers, checks, money received reports, and Board of Curators action if taken, presentation details, publicity clippings, photographs, etc.
Authorized Retention:
Retain for period of reference value not to exceed five (5) years then transfer to Archives except that during the life of ongoing awards, departments involved or concerned may keep a description of the award, rules and recommended guidelines regarding the selection, list of past recipients, etc.
University departments are requested to transfer these files to Archives regularly so that a complete and comprehensive historical record of University individuals singled out for special recognition for outstanding accomplishments may be preserved.
Renumbering of 81-26 as item 11. No changes made to authorization 81-26
Reviewed 2019-08-05