ITEM NO.
15. Ad Hoc Report/Project Records
These records consist of either one-time or infrequently scheduled reports (quarterly-annually) or projects produced by departments because of a specific request or for a department's own academic or administrative purposes. The records included, but not limited to, the final report, project goals or purpose, worksheets, background materials, correspondence, special instructions and notes.
Types of report records not covered by this authorization include, report records created on a frequent basis as part of a department's functional purpose. Report records that would be included in this group are: various medical reports, audit reports, grade reports, accounting reports, etc.
Types of projects not covered by this authorization include research and grant projects, building construction/maintenance projects or other projects covered by specific Records Retention Authorizations.
Authorized Retention:
Retain for reference value not to exceed five (5) years, then transfer to Campus Archives for archival evaluation.
Item 15 supersedes all Records Retention Authorization item numbers dated prior to 2-01-2000 that meet the criteria indicated above in the description.
Reviewed 2019-08-05