ITEM NO.
1. Conference and Non-Credit Course Program Files
These files contain records of each conference and non-credit course offered through University Outreach and Extension or by the Continuing Education divisions within the various academic schools and departments. These files may include: 1) forms for requesting and approving the offering of the conference or course and approving charging a specified fee, 2) samples of announcement brochures describing the program and presenters, 3) correspondence and registration documentation for attendees, 4) budgetary and cost summary information on the program (note that detailed fiscal records for these programs are often maintained separately and the retention of such records is covered in Item 3), 5) lists of program participants and any required ethnic/racial classification data, and 6) list of participants to receive Continuing Education Units if CEU's were awarded. These files also include folders on programs, which were cancelled due to insufficient enrollment.
Authorized Retention:
Retain for a period of reference value, not to exceed five (5) years, then transfer to Archives. Departments wishing to retain these records longer may microfilm pertinent documents and remit a copy of the microfilm to Archives.
This authorization supersedes authorizations: 75-19, items 11 to 17; 77-9; 81-10; 81-11; 81-12; 81-13; 81-15, items 2 to 7; 81-18; 81-23; 82-11; and another authorization dated prior to this authorization that contains retention items related to conferences and non-credit programs and credit programs.
Reviewed 2019-08-05