ITEM NO.
2. Credit Course Program Folders
These files contain records of each course offered for academic credit through University Outreach and Extension and/or the various Continuing Education divisions. Each file may contain: 1) notification and approval forms, 2) sample of announcement brochure or catalog entry, 3) correspondence and registration documentation for enrollees, 4) roster of enrollees and required racial/ethnic classification data, 5) budgetary and cost summary information on the program (note that detailed fiscal records for these programs are often maintained separately and the retention of such records is covered in Item 3), 6) copy of grade sheet” showing final grades received and the signature of the instructor. These files also include folders on courses that were cancelled due to insufficient enrollment.
Authorized Retention:
Retain for a period of reference value, not to exceed five (5) years, then transfer to Archives. Departments wishing to retain these records longer may microfilm pertinent documents and remit a copy of the microfilm to Archives.
This authorization supersedes authorizations: 75-19, items 11 to 17; 77-9; 81-10; 81-11; 81-12; 81-13; 81-15, items 2 to 7; 81-18; 81-23; 82-11; and another authorization dated prior to this authorization that contains retention items related to conferences and non-credit programs and credit programs.
Reviewed 2019-08-05