AUTHORIZATION NO. 00-021

ITEM NO.

1. Grant Pre-award Files

These files consist of applications, proposals, grant data forms, IRB and other approvals, letters of rejection or award, fiscal award summaries, budget create and account create documents, University request for contribution of facilities and administrative costs, subcontractor commitment, scope of work and budget, PeopleSoft signature routing sheet, letter of award, and other records of a similar nature.

Authorized Retention:

1. Not Awarded, Not Rejected
   Retain for three (3) years after purged from pending file, then destroy.
2. Rejected Grant Files
   Retain for three (3) years after rejection, then destroy.
3. Awarded Grant Files
   Send all fiscal material related to the grant to Office of Sponsored Programs Administration.

Supersedes authorization 82-12