ITEM NO.
2. Application/Recruitment Records
These files contain all records dealing with the recruiting and hiring of qualified persons to fill vacant positions in the University. Included in this functional category are requisitions, position information sheets, advertising tear sheets, bid sheets, applications, resumes, curriculum vitae, letters of reference, correspondence, letters of offer or rejection, post-offer screening (e.g. physical exam), post hire confirmation, Affirmative Action selection criteria, requisition history completion report and other documentation.
Official (copy of record) applications of non-hire applicants are maintained in Human Resource Services for non-academic positions and in the department or division administrative office responsible for hiring for academic positions.
Non-hire applicants:
Retain applications/recruitment records for three years from date position filled, then destroy as a confidential record.
Reviewed 2019-08-05