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HR-107 Attendance

This policy is currently under review.


Dependable and prompt attendance is an essential function of every staff position at the University. The efficiency of the entire work group is impaired if every individual is not present when expected. Planned absences such as vacations should be scheduled in advance. Unscheduled absences and tardiness are particularly disruptive and must be kept to an absolute minimum. This policy contains minimum criteria. Departments may establish specific departmental rules with the approval of Human Resource Services.

Scheduled Absences

Planned absences and other excused absences with or without pay must be requested and approved in advance. Medical appointments and scheduled surgery must also be approved by the supervisor.

Unscheduled Absences

Unplanned absences can be very detrimental to work place efficiency. In the case of sudden illness or other unexpected circumstances, an employee should notify his/her supervisor immediately. If this is not possible, a family member should alert the supervisor as soon as possible to explain the situation and indicate the expected date and time of return.


An employee should notify his/her supervisor as soon as possible of any anticipated tardiness. If unforeseen circumstances cause tardiness of 30 minutes or more, an employee should call the supervisor immediately. Nonexempt employees who are late will have a pay reduction unless arrangements are made with the supervisor to make up time lost as a result of the tardiness within the same work week.


Employees who are frequently tardy or absent or who fail to follow approved departmental guidelines for notification are subject to disciplinary procedures up to and including termination.

Reporting Absences

All absences from work including vacation, sick leave, personal days, or other excused or unexcused absences must be reported on a Report of Absence (UMUW Form 60), signed by the employee and approved by the supervisor. Supervisors are responsible for assuring that Reports of Absence are submitted in a timely fashion and that absences are properly recorded and reconciled with official university records. Absences without pay of 30 calendar days or more require an approved Leave of Absence (UMUW Form 108).


See Also

See HR-502 Grievance Procedure.

Date Created: 9/26/97

Last Updated: 7/21/98

Reviewed 2019-08-12