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Leaves (HR-400)

HR-403 Personal Days Q&As

1. What happens to personal days if an employee is laid off?
Employees who are laid off may retain their unused personal days during their approved layoff leave of absence; however, personal days will be lost upon the employee’s anniversary date even if this occurs when the employee is on a leave of absence.

Employees may request to use their personal days immediately prior to the layoff effective date.

2. Can personal days be taken on the last day of duty?
No, unless the employee is to be placed on a layoff leave of absence.

3. If an employee works 75 percent FTE, are they eligible for personal days?
Yes. A benefit-eligible employee working .75FTE up to .99 FTE would receive personal days on a pro rata basis.

4. Can employees take personal days in any increments?
Yes. Time may be used in any increments as approved by the employee’s supervisor.

5. Are employees permitted to claim paid time off based on their daily schedule even if it results in regular pay in excess of their weekly FTE?
Yes.  Employees can voluntarily elect to limit how much paid time off they claim in a week where they have worked hours beyond their regular daily schedule. However, departments cannot require employees to claim less paid time off in order to limit the amount of regular pay in a work week.

Example:

  Mon Tues Wed Thurs Fri  
Regular work schedule 8 hours 8 hours 8 hours 8 hours 8 hours  
Actual Hours Worked Personal Day 9 hours 9 hours 9 hours 9 hours  
Hours paid 8 hours 9 hours 9 hours 9 hours 9 hours Total = 44 hours regular pay


Date Created: 09/26/1997

Last Updated: 04/04/2012; 07/01/2018

Reviewed 2018-07-25.