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HR-403 Personal Days Q&As

1. Must an employee exhaust PTO before they may use personal days?
No. Employees have the flexibility to choose PTO, Personal, or some other available leaves (e.g., comp time or vacation) for approved absences.

2. If an employee is off due to Workers’ Compensation or approved for Short-Term Disability, may personal days be used to supplement pay? Yes. Employees approved for Workers’ Compensation or Short-Term Disability may use personal days to make up the difference between what is paid by Workers Compensation or Short-Term Disability benefits and the employee's regular pay.

3. Can a supervisor deny the use of Personal Days for unapproved absences?
Yes. Supervisors have the responsibility for managing employee performance and productivity as well as maintaining overall departmental operations. In addition to managing individual employee requests for time off, supervisors may need to schedule coverage well in advance of each week’s activities which occur during and outside of regular business hours. It may be necessary to designate periods where requests for time off would be denied or where flexing the workweek would depend on several factors including the impact on overall continuance of operations, timing of absences during a workweek, etc. For this reason, the use of paid time off may be denied for unapproved absences.

Date Effective: Posted 10-01-2023 with an effective date of 01-01-2024
Date Revised:

Reviewed 2024-02-09