HR-219 Pay Periods

Summary

University employees are paid on a bi-weekly or monthly schedule. Nonexempt employees are paid bi-weekly and Exempt employees are paid monthly.

HR Policy Provisions

1. Bi-weekly payroll
   
   1. The bi-weekly payroll period begins Sunday of one week and ends Saturday of the following week pursuant to HR-202 FLSA Status.  Payment will be made on Wednesday, 11 calendar days thereafter.
   2. If the payment date falls on an official University holiday, payment is made on the preceding Tuesday.
   3. Hours worked in shifts that cross midnight will be counted as hours worked on the day in which the shift starts.
   4. Any deviation from the bi-weekly payroll period must have the prior approval of UM Human Resources.
2. Monthly payroll
   The monthly payroll period begins the first day of the month and ends the last day of the month with payment being made on the last regularly scheduled workday (Monday - Friday) of the month.
3. Pay Deferral Elections
   
   1. The following are eligible to elect pay deferral:
      
      1. Faculty on nine-month Fully Benefit-Eligible Academic Appointments; and
      2. Student employees on 9-month, exempt (monthly paid) assistantship appointments
         • Eligible titles may include the following as approved by the campus:
           

           1. 4710 Graduate Assistant
           2. 4715 Graduate Research Assistant
           3. 4717 Graduate Teaching Assistant
           4. 4685 Graduate Instructor
           5. 4680 Graduate Fellow
           6. 4690 Graduate Library Assistant

         • The following are not eligible for deferred pay:
           

           1. Positions appointed for a semester.
           2. Positions which are funded by the Federal Work Study.
           3. All non-exempt (hourly paid) positions.

   2. Pay deferral elections will be in effect for the full 9-month appointment term and subsequent 3-month period, and they cannot be changed until the next appointment term.
   3. Process and deadlines:
      
      1. Elections may only occur once per year, before pay begins for the academic year (e.g., start of the corresponding academic year, upon hire, etc.).
      2. Pay deferrals may not be rescinded or changed during the year; however, changes may occur for the next academic year.
      3. Failure to elect deferred pay prior to the appointment year will result in the following default pay cycles:
         • Graduate students will be paid according to the academic service year appointment.
         • Faculty will be paid according to the academic service year appointment, unless otherwise specified in the appointment letter.
   4. Effective date:
      
      1. The provisions of this policy will apply to eligible graduate students beginning academic year 2020-2021 for the University of Missouri-Columbia (MU).
      2. The provisions of this policy will apply to eligible graduate students beginning academic year 2021-2022 for the University of Missouri-St. Louis (UMSL), University of Missouri-Kansas City (UMKC), and the Missouri University of Science and Technology (S&T).

See Also

Deferred Pay Option Election Form
HR-105 Employment Documentation
HR-202 FLSA Status
HR-220 Monthly Payroll
HR-221 Bi-Weekly Payroll

Date Created: 09/26/1997
Updated: 07/01/2005; 09/01/2013; 10/01/2019; 07/21/2020