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HR-220 Monthly Payroll


The University compensates exempt employees on a monthly. This policy provides procedures that assist in maintaining processes for monthly payroll.

HR Policy Provisions

Monthly payroll showing amounts of salary to be paid are generated from information recorded in the University’s central payroll system. Monthly payroll is based on “exception reporting”, which means employees will be paid amounts reflected in the payroll system unless adjustments are submitted by the department.

  1. Procedures
    1. Requirements
      The following must be completed and submitted to Human Resource Services prior to placing an exempt employee on the monthly payroll:
      1. New Hires

        a. Personnel Action Form (ePAF)
        b. Employment Eligibility Verification (I-9)
        c. Employee's Withholding Allowance Certificate (W-4/MO W-4)
        d. Direct Deposit
        e. Appointment Notification Form
        f. Personal Data Form

      2. Transfers

        a. Personnel Action Form

      3. Miscellaneous (if applicable)

        a. Additional Pay Form
        b. Foreign Visitor Tax Assessment Intake Form

      Due dates may vary by month. Exact dates may be obtained from the HR/Payroll Office.

  2. Authorization
    1. The department head or other authorized representative is responsible for reviewing and approving all amounts paid and for verifying that the services required or the effort provided have been rendered.
  3. Adjustments
    1. Adjustments to monthly time are recorded in the University's central payroll system. Cutoff dates for submitting adjustments may be obtained from the HR/Payroll Office.

Date Created: 09/26/1997

Updated: 07/01/2004; 10/01/2019

Reviewed 2019-10-23