Compensation (HR-200)

HR-221 Bi-Weekly Payroll

This policy is currently under review.


Bi-Weekly Time Rosters (Webtime) showing the employees\' names, job codes, and hourly rates are generated from information recorded on required forms. Biweekly payroll is based on positive reporting. Employees will be paid based on hours/units entered in Webtime. The department is responsible for recording the total number of hours (regular, overtime, shift differential, etc.) for which each employee is to be paid for the payroll period. Time records are required in support of all time paid for nonexempt employees. The total hours paid include the hours actually worked and any hours not actually worked but paid as vacation, sick leave, personal day(s) or absence with pay in accordance with provisions of University policy.

Required Forms :

The Personnel Action Form (PAF) (UMUW Form 270) must be submitted to place a nonexempt employee on the Bi-Weekly Payroll. For new hires, Employment Eligibility Verification (I-9), Employee\'s Withholding Allowance Certificate (W-4/MO W-4), Direct Deposit (UMUW Form 32B) and Appointment Notification Form (UMUW Form 269) (except student employees), must be attached, as well as a Personal Data Form(UMUW Form 272). Miscellaneous payments (e.g., awards, incentives, etc.) must be submitted on an Additional Pay Form (UMUW Form 271). If applicable, Foreign Visitor Tax Assessment Intake Form (UMUW Form 374) must be included. Cutoff and due dates may vary with each payroll period. Exact dates may be obtained from the HR/Payroll Office.


The department head or other authorized representative is responsible for reviewing and approving all amounts paid and for verifying that the services required or effort provided have been rendered.


Adjustments to the biweekly salary roster are recorded on the Biweekly Change Roster, Turnaround PAF or Additional Pay Form and returned to the HR/Payroll Office for processing. Cutoff dates for submitting adjustments may be obtained from the HR/Payroll Office.

Date Created: 9/26/97

Last Updated: 9/1/06

Reviewed 2019-02-06.