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Compensation (HR-200)

HR-223 Special Payments


Salary and wage payments at times other than normal payroll check release dates are discouraged. In the event that a special payment (off-cycle payment) is issued, there will be a charge to cover administrative costs unless the failure to issue a check was through no fault of the employee or the department processing the required paperwork.

On-Line Checks

The Campus HR/Payroll office may create an off-cycle payment if the failure to process the payment is not due to the fault of the employee or the department processing the required paperwork, if the failure to make the payment on the regular pay cycle is related to computer system error, or if an employee is discharged for cause and should receive payment for salary and wages on the last day of employment. Payment for any salary or wages before the work is performed is not permitted.

If a department is unable to process required paperwork by the published deadlines, the payment should be made on the next pay cycle. However, if the department determines that it is necessary to make the payment through an off-cycle payment, a Request for off-cycle payment may be submitted to HR/Payroll. If the request is approved, a processing fee will be assessed to the department. A request for off-cycle payment must be supported by approved documents based on delegation of authority.

See Also

HR 219 Pay Periods and HR 226 Separation Payments

Date Created: 9/26/97

Last Updated: 4/7/2017