An employee will be granted a maximum of three (3) days, (twenty-four (24) hours), leave without loss of pay or vacation during the period starting on the date of death and ending on the tenth calendar day after the funeral or memorial service in accordance with this policy. The three (3) days need not be taken consecutively. Such time should be provided on a prorata basis for an employee who works 99 percent to 75 percent FTE. Any additional days required must be charged to accrued vacation or taken as excused leave without pay.
Per Collected Rules and Regulations, Section 340.160: Death in the Family (Amended 9-13-13):
- Leave Without Loss of Pay or Vacation – In the event of death of a staff member's immediate family or sponsored adult dependent, an employee will be granted a maximum of three days leave during the period starting on the date of death and ending on the tenth calendar day after the funeral or memorial service. No deduction from the employee's salary or accrued vacation will be made for these days of leave. If more than three days are needed or if leave is needed outside of the defined period, the employee may use, with supervisory approval, accrued vacation leave, personal days, or leave without pay for this purpose.
Further HR Policy Provisions
Additional HR-412 policy provisions below in accordance with CRR 340.160:
- Funeral leave may be taken for the following individuals: husband/wife; parent (including stepparent); grandparent/great grandparent; grandchildren; children; stepchild; sibling; parent-in-law; Sponsored Adult Dependent; and foster children who have become members of family.
- All benefit-eligible administrative, service and support staff who are in paid status are eligible to receive pay for funeral leave. Employees who are in unpaid status (e.g., unpaid FMLA, unpaid Furlough) are not eligible for funeral leave.
- Employees with primary titles that are administrative, service and support who are exempt from classification because their positions are primarily directing instructional or research activities are not subject to this policy.
Funeral leave must be recorded in the university's central payroll system as part of the regular payroll processing cycle. Employees should enter the appropriate time reporting code.
Date created: 09/26/1997
Updated: 10/13/1998; 12/01/2003; 03/01/2007; 02/01/2012/ 09/01/2012; 01/01/2014; 07/01/2020