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Non P.O. Contracts

Non P.O. contracts are contracts that do not require issuance of a Purchase Order. Examples of these contracts are some consulting agreements, speaker/lecturer agreements, licensing contracts, and collaborative agreements.

CAMPUS NON-P.O. CONTRACTS

Most Non P.O. contracts are processed through the appropriate campus Business Services/Contracts office without the involvement of Procurement.  However, some of these require execution by the Chief Procurement Officer (CPO).  When necessary, UM Procurement works with the campus Business Services/Contract Office to revise and finalize the contracts. When all reviews are complete, the contract is provided to the CPO for execution.  The fully executed contracts are returned to the campus Business Services Office for distribution and retention in their files.

SYSTEM NON-P.O. CONTRACTS

For System offices, UM Procurement assists in preparation, negotiation, review, finalization and execution of Non P.O. contracts. UM Procurement works with System departmental contacts to prepare and review drafts, circulate drafts for review by the General Counsel's Office, Risk & Insurance Management, and any other departments that should be involved. UM Procurement logs and tracks the progress of these contracts. Some UM System contracts may require a PeopleSoft requisition be created in order to facilitate payment.

When all reviews are complete, the final contract is provided to the CPO or delegated Strategic Sourcing Specialist for execution. The fully executed contracts are maintained by UM Supply Chain with additional copies sent to the sponsoring department for retention and further distribution.

Templates

SUBMITTING NON-P.O. CONTRACTS FOR PROCESSING

Campus specific contracts should be sent to the respective campus Business Services/Contracts office where they will be reviewed and processed at the campus level.

UM System contracts may be sent to UM Supply Chain by email. Hard copies may be sent to UM Supply Chain, attention: David Silvey.  Some UM System contracts may require a PeopleSoft requisition be created in order to facilitate payment.  Information should be included about the nature of the contract, the action requested, the name of the University contact who can provide further information, and where the contract is to be sent after execution.

Inquiries regarding the status of contracts sent to UM Supply Chain should be made to: silveyd@umsystem.edu or vestt@umsystem.edu

Reviewed 2019-12-27

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