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Billing Cycle

Billing Cycle

The billing cycle typically begins on the 25th day of the month and ends on the 24th day of the following month.  EXCEPTION: If the 24th day falls on a weekend or Holiday the billing cycle will end on the following business day.

Reconcilation

Transactions will continue to post to PaymentNet until Midnight on the last day of the billing cycle. Please do not run your Statement of Account (PeopleSoft) until the day after the billing cycle ends.

All transactions must be reconciled before the 10th of the following month, before the Statement of Account (PeopleSoft) is submitted, with all appropriate signatures. Transactions not reconciled by the 10th will be charged to the default account listed for the cardholder.

Billing Cycle and Reconciliation Dates for Fiscal Year 2018: June 27, 2017 through June 30, 2018
Billing Cycle Beginning Date Billing Cycle Ending Date Transactions Must be reconciled by Date: Transactions Fed to PeopleSoft GL

June 27, 2017

Tuesday

July 24, 2017

Monday

August 10, 2017

Thursday

August 24, 2017

Thursday

July 25, 2017

Tuesday

August 24, 2017

Thursday

September 11, 2017

Monday

September 21, 2017

Thursday

August 25, 2017

Friday

September 25, 2017

Monday

October 10, 2017

Tuesday

October 19, 2017

Thursday

September 26, 2017

Tuesday

October 24, 2017

Tuesday

November 10, 2017

Friday

November 16, 2017

Thursday

October 25, 2017

Wednesday

November 24, 2017

Friday

December 11, 2017

Monday

December 21, 2017

Thursday

November 25, 2017

Saturday

December 26, 2017

Tuesday

January 10, 2018

Wednesday

January 18, 2018

Thursday

December 27, 2017

Wednesday

January 24, 2018

Wednesday

February 9, 2018

Friday

February 22, 2018

Thursday

January 25, 2018

Thursday

February 23, 2018

Friday

March 9, 2018

Friday

March 22, 2018

Thursday

February 24, 2018

Saturday

March 23, 2018

Friday

April 10, 2018

Tuesday

April 19, 2018

Thursday

March 24, 2018

Saturday

April 24, 2018

Tuesday

May 10, 2018

Thursday

May 24, 2018

Thursday

April 25, 2018

Wednesday

May 24, 2018

Thursday

June11, 2018

Monday

June 21, 2018

Thursday

May 25, 2018

Friday

June 25, 2018

Monday

TO BE DETERMINED

TO BE DETERMINED


Emailing Statements - Preferred Method

How to send One Card Statement(s) via University Outlook Email.

The following describes the general process that will be used to send purchasing card statements to the UM Procurement Imaging mailbox as defined in the sections below.

All statement(s) for each cardholder should be saved into its own separate pdf or tif file.
The statement is scanned through a multifunction (copier/scanner) device or scanner attached to the sender's pc.  The multipage tif or pdf file is stored on the user's desktop or a network share drive.  This file (s) will be attached to the Email to be sent to UM Procurement Imaging.
Statements should be scanned in Landscape mode if the multifunction (copier/scanner) device or desktop scanner has a feeder wide enough to do so.
The user's IT support personnel can be contacted for help in setting up the scanner to produce multipage tif or pdf files.
The sender starts a new Outlook Email Message and will attach each of the statements scanned in the above steps to the email as an attachement.
The TO: and SUBJECT: lines have to be the exact information below for statements to go into the correct campus drawer within the ImageNow system  Emails need to be addressed according to  the cardholder campus.  UMSYS department or extension statements should be addressed with "COLUM Dept Name" in the Subject line.

TO: UM Procurement Imaging
SUBJECT: ROLLA Dept Name

TO: UM Procurement Imaging
SUBJECT: KCITY Dept Name

TO: UM Procurement Imaging
SUBJECT: COLUM Dept Name

TO: UM Procurement Imaging
SUBJECT: STLOU Dept Name

Imaging (Faxing Statements)

All accounts with transactions in a given cycle must have a signed statement of Account on file on the Imaging servers in Columbia MO. This electronic record becomes the official copy of the UM System.

Imaging Fax Number : 573-884-1293

Adobe Format Required
Signature of Cardholder and Approving Official Required in Blue or Black Ink

Dept Head Signature is only required for Missouri S&T campus

Send only Statements of Account

Do not use cover sheets
Do not sent receipts, grand totals pages, or other documentation

Reviewed 2017-07-07.

Finance Support Center
  • Finance Support Center
  • Finance Support email
  • MU Health Care:
    884-1234
  • Missouri S&T Campus:
    341-4266 or 877-752-1117 (after hrs)
  • UMKC Campus:
    235-1371
  • UMSL Campus:
    516-5366
  • UMSYS, UOEXT, MU Campuses: 
    882-3201
  • Toll Free All Campuses: 
    877-752-3334
  • Finance Support Center may be unavailable Mondays from 2:30-3:30pm for staff meeting.